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Accountants for Haulage & Transport Businesses in Ireland
Haulage runs on tight margins and heavy costs — diesel, tyres, maintenance, tolls, insurance and finance on the fleet — with cross-border VAT and long payment terms on top. KPG Accounting Services Limited works with Irish hauliers and transport operators to control cost per vehicle, reclaim what you’re due, and keep cash moving.
Understanding the sector
Transport is a high-turnover, low-margin business where a few cents per litre or per mile decides whether a job pays. Fuel, vehicle finance, maintenance, tolls and insurance dominate the cost base; customers often pay on 30–60 day terms while diesel is paid weekly; and cross-border work brings VAT, the diesel rebate and foreign-currency questions. Knowing your true cost per vehicle and per job is what keeps you profitable.
Common challenges
Fuel, vehicle & running costs
Controlling diesel, tyres, maintenance, tolls and insurance — the bulk of your cost base.
Cross-border VAT & diesel rebate
Handling international transport VAT correctly and claiming the fuel/diesel rebate you’re entitled to.
Cash-flow gaps
Paying for fuel and wages weekly while customers pay on 30–60 day terms.
Cost per vehicle & per job
Knowing which trucks, routes and contracts actually make money.
Every one of these problems disappears the moment bookkeeping is handled properly, in the cloud, by a team that does it every day. That’s what we offer.
How KPG Accounting Services Limited Can Help
Bookkeeping & Xero
Records structured around vehicles, fuel and jobs
VAT (incl. cross-border) & fuel rebate
Returns and reclaims handled correctly.
Driver & office payroll
PAYE payroll, including subsistence where it applies.
Cost & profitability reporting
Management accounts showing cost per vehicle and margin by job or route.
Cash-flow forecasting
Planning around fuel, wages and slow-paying customers.
Annual accounts & corporation tax
Year-end with fleet finance and depreciation handled.
Who we work with
Road haulage and freight companies, general and own-account hauliers, couriers and last-mile delivery operators, logistics and distribution businesses, and owner-driver transport businesses
Practical benefits
- A clear view of cost per vehicle and profit by job or route.
- Fuel rebate and cross-border VAT reclaimed correctly.
- Better cash flow between weekly costs and slow-paying customers.
- Fleet finance, depreciation and running costs properly tracked.
- Reliable driver payroll, including subsistence where it applies.
- Timely management accounts instead of a year-end surprise.
Why Choose KPG Accounting Services Ltd
We understand transport
Fuel costs, the diesel rebate, cross-border VAT and fleet finance are familiar ground.
Helping You Increase Margins
Commercially focused on margin and cost per mile.
Everything under one roof
Bookkeeping, VAT, payroll, accounts and advisory joined up.
Cloud-enabled
Live numbers from the cab or the office through Xero.
Proactive
We flag cost and cash pressures before they bite.
FREQUENTLY ASKED QUESTIONS
Can I reclaim the diesel rebate?
Qualifying road haulage and passenger transport operators can claim the Diesel Rebate Scheme when the retail diesel price is above a set threshold, subject to conditions on vehicles and record-keeping. Whether you qualify and how much you can claim depend on your operation, so we’ll review your position and handle the claim. See our Tax Services page or get in touch.
How does VAT work on international haulage?
Cross-border transport has its own VAT rules — the place of supply and whether a job is zero-rated, reverse-charged or taxable depends on the route and the customer. Getting it right on international work matters. We’ll assess how you operate and file your returns correctly. See our Tax Services page.
Can you show me the cost per vehicle or per job?
Yes. With the right bookkeeping structure we produce management accounts that show running cost per vehicle and margin by job, route or contract — fuel, maintenance, finance and driver cost against what you billed — so you can see what actually pays. See our Management Accounts page.
How do you help with haulage cash flow?
We build a forecast around your real pattern — diesel and wages out weekly, customer payments in on 30–60 day terms — so you can see pinch points early and plan around them, including fuel and finance commitments. See our Business Advisory page or arrange a consultation.
Keep the fleet moving — and profitable.
From the diesel rebate and cross-border VAT to cost per vehicle, KPG Accounting Services Limited helps Irish haulage and transport businesses stay in control of cost and cash.